Solution Overviews » Security » Backup

Backup

Author: TechShortcut Staff | Article updated: January 5, 2010

2. Option Comparison

1. In-House Backup Solution 2. Internet Backup Service

Backup Approach


You have the flexibility to choose a partial data or full disk image backup.

Partial/data backup only*

*Some Internet services do advertise complete disk image backups but most Internet services are data only.
Requirements

None

You must have an Internet connection - preferably one capable of higher bandwidth - like DSL, T1 or cable

Cost Factors Hardware
Storage devices - hard disk drives,CD drive, DVD drive, Flash drive, etc. None
Software
Backup software None
Labor
Install, configure, upgrade, test backup and transport backup offsite Install, configure, upgrade and test backup
Services
None Cost per month and/or cost per gigabyte

Recovery Time Objective (RTO)

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Partial restores of data can be fast. Full restores, typically should be performed in a day, if the backup were a disk image backup.

Partial restores of data can be fast. Full system restores will require reinstallation and configuration which can take days or potentially weeks depending on software availability and complexity. Restoring large amounts of data can also take a significant amount of time depending on your Internet connection performance.

Recovery Point Objective (RPO)

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Incremental or differential backups will need to be performed perhaps daily to accommodate multiple recovery points.

Since you are only backing up data it is feasible to backup more frequently, giving you up to several recovery points per day.

Type of Data to be Backed Up

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Most backup software supports databases and files that may be open or in use.

Most support databases and files that may be open or in use.

Transporting Backups Offsite

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Unless you are copying backup files to a remote location, like another office site on your network, you will need a regular means for rotating and moving backups offsite. This can be confusing - and a royal pain. Plus, it increases the possibility of losing track of backups.

Since an Internet backup service is likely in a different location from you there is no need to transport backup data anywhere.

Security

You maintain control of data, which can be good and bad. It's good because you are in charge and make the decisions. But on the other hand, it also means you're responsible for encrypting your backup data and making sure that the storage medium does not go missing during the rotations.

While Internet backup providers use strong encryption to protect data you are still putting your data in someone else's hands.

Backup Archives

You maintain control of how long to store backup archives.

While a copy of the data will be help as long as you wish, some services may only show changed versions over the prior 30 days.

Mobility

If you travel frequently with a laptop that is not connected to your work network, backups can be problematic because you will need to take along backup media. You will also need to address how to store your backup data for safekeeping.

If you travel frequently with a laptop, there is a good chance that you will at least have some Internet access. That way, you can perform periodic Internet backups.

Facts

Causes of Data Loss

Frequency of Occurrence
  • 44% Hardware or system malfunction
  • 32% Human error
  • 7% Viruses
  • 4% Software program malfunction
  • 3% Natural disaster

Source: ONTRACK Data Recovery, Inc., 1995-1996. This data is based on the actual data recoveries performed by ONTRACK.

Case

Garcia Family Law

After a hard drive failed inside one of the Garcia Law practice computers, the company found that it was under prepared for a computer disaster. No installation disks were delivered with the computer and no recovery disks were ever created so the company had no way to restore the original software or data on the computer. Garcia Family Law was faced with ordering installation disks from the computer manufacturer or purchasing a new copy of the operating system and all the software applications they used. Fortunately, the computer's manufacturer could ship out the installation disks for a reasonable price but it would take several days before they would arrive.

On a brighter note, Garcia Family Law did have a copy of the key data, which had been recently copied onto another computer. The data was a few weeks old, but it allowed the company to piece together the missing data and start using another computer while it waited for the software installation disks.

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